How to Plan a Magical Camping-Themed Wedding: A Step-by-Step Guide
If you're a nature lover looking to combine the beauty of the outdoors with the romance of your wedding day, a camping-themed wedding is the perfect way to say "I do." With scenic views, cozy tents, and outdoor activities for your guests, this unique theme creates memories that last a lifetime. Here's how to plan your own camping-inspired wedding near a lake or river.
Step 1: Choose the Perfect Campground Venue
Start by finding a campground near a lake or river to create a stunning natural backdrop for your wedding. Make sure the venue allows events and can accommodate the number of guests you’re inviting. Look for sites with shady trees for the ceremony, open spaces for tents, and access to amenities like electricity, water, and portable luxury restrooms.
Step 2: Plan the Ceremony Under the Trees
Set up your ceremony under a canopy of trees to embrace the natural beauty of the outdoors. Decorate with simple touches like hanging lanterns, floral arrangements, or a wooden arbor to keep the rustic theme intact.
Step 3: Reception Under the Tent
For a stylish reception, rent a large event tent to serve as the focal point of the evening. Include:
Long reception tables with rustic centerpieces (like greenery, lanterns, or wildflowers).
A sweetheart table for the newlyweds.
A dance floor to keep the celebration lively.
For added elegance, consider hanging string lights and including a DJ or live music.
Step 4: Provide Luxury Restrooms
Camping doesn’t have to mean roughing it! Provide luxury portable restrooms so your guests feel comfortable. These facilities often include mirrors, running water, and even air conditioning—perfect for a wedding setting.
Step 5: Overnight Guest Accommodations
Encourage your guests to bring tents and stay overnight for the full camping experience. To make it extra special:
Provide 20 complimentary tents for the first guests to RSVP.
Include welcome kits with bug spray, lanterns, and blankets.
Let guests know in advance about the overnight option so they can bring their own tents if needed.
Step 6: Activities for the Next Day
Extend the celebration with fun activities the following day! Plan a schedule of swimming, games like capture the flag, or even a group hike. Hire a photographer and videographer to capture these candid moments, as they’ll add to the charm of your wedding memories.
Included are two timelines for the camping aspect and the wedding.
Guest Tent Setup and Camping Timeline
Morning
10:00 AM: Campground opens. Guests arrive, check in, and begin setting up their tents. Event staff provides assistance as needed.
11:00 AM: Vendors (caterers, luxury portable bathrooms, décor, and tent rentals) arrive to set up the reception area.
12:00 PM: Light snacks and beverages available at a welcome station.
Afternoon
3:00 PM: Guests change into semi-formal attire for the ceremony.
4:30 PM: Tent setup concludes; late arrivals are directed to open camping spots.
Evening
5:00 PM: Guests gather for the ceremony under the trees.
6:00 PM: Ceremony ends; cocktail hour begins with light appetizers and lawn games.
7:00 PM: Guests are invited into the reception tent for dinner and dancing.
10:30 PM: Guests retire to their tents or join the bonfire for s’mores and stargazing.
The Next Morning
8:00 AM: Breakfast buffet with coffee, pastries, and light bites is served.
10:00 AM: Group activities like swimming, capture the flag, or a casual nature walk begin.
Wedding Day Timeline
Morning
10:00 AM: Hair and makeup artists arrive; bridal party begins getting ready.
11:00 AM: Vendors (caterers, tent setup, décor team) arrive to begin preparing the ceremony and reception spaces.
12:00 PM: Bride begins hair and makeup; bridal party assists with final touches.
Afternoon
1:00 PM: Photographer arrives for getting-ready shots.
2:15 PM: Bride gets into her wedding dress.
2:40 PM: Couple’s "first look" and portraits by the lake or river.
3:30 PM: Wedding party and family arrive at the ceremony site.
4:00 PM: Wedding party and family photos with the couple.
Evening
4:30 PM: Guests arrive at the ceremony site, having set up their tents earlier. Pre-ceremony music begins.
5:00 PM: Ceremony starts under the trees.
6:00 PM: Ceremony ends; cocktail hour begins with lawn games, music, and appetizers.
7:00 PM: Reception tent opens for dinner.
7:15 PM: Newlyweds’ grand entrance and first dance.
7:30 PM: Dinner service begins; speeches and toasts follow.
9:00 PM: Dancing begins under the tent or on the outdoor dance floor.
10:00 PM: Cake cutting and dessert station open.
10:30 PM: Bonfire time with s’mores and stargazing for overnight guests.
11:00 PM: Guests retire to their tents for the night.
Tips for Success
Bug Repellent: Provide bug spray or citronella candles to keep guests comfortable.
Comfort Kits: Include blankets, flashlights, and water bottles for your overnight guests.
Communication: Let guests know what to bring (tents, sleeping bags, etc.) in advance.
By blending the beauty of the outdoors with thoughtful planning, your camping-themed wedding can become a magical and unforgettable celebration. Whether your guests stay to enjoy the full camping experience or come for just the day, the memories of this special event will last forever.
